Assistant Director, Grants Administration — Flint

Date Posted

December 20, 2019


Administrative Group, Grants Administration


Flint, Michigan

The Charles Stewart Mott Foundation has an immediate opening for an Assistant Director, Grants Administration who would join a six-member team responsible for the processing of grants for the Foundation. This position reports to the Director of Grants Administration.

The Foundation

Established in 1926, the Charles Stewart Mott Foundation is a private philanthropy committed to supporting projects that promote a just, equitable and sustainable society. We support nonprofit activities throughout the U.S. and internationally focused in four programs: Civil Society, Education, Environment and the Flint Area. In addition to the home office in Flint, Michigan, offices are located in suburban Detroit, London and Johannesburg. In 2019, the Foundation made 364 grants totaling more than $133 million.


Supervision of Grants Administration staff and maintenance of the following: compliance with IRS requirements and post-grant reporting; reviewing the appropriateness and form of increases to existing grants; reviewing and approving grantee budget revisions, grant period changes and other changes of a financial nature; conducting on-site financial reviews of grantees’ expenditures; analyzing grantees’ financial condition and financial history; assisting in the annual preparation and maintenance of the Foundation’s grants budget; ensuring timely and appropriate processing of grant payments; preparing training materials and training program staff on issues related to grant processing and nonprofit accounting; advising program staff in addressing grantee accounting and compliance issues; and keeping abreast of changes in the law and regulations related to grantmaking with an emphasis on international grantmaking, and informing program staff of these changes.

Maintain approved grant processing procedures necessary for effective management control over grants. Determine when grants are/should be ready for Proposal Review Committee and Board of Trustee meeting agendas. Ensure established procedures are followed in reviewing documentation for payment of approved grants. Advise management staff regarding grant accounting, report and control practices.

Participate upon request in policy formulation and other administrative matters to be recommended to the Board of Trustees. Attend all Board of Trustees meetings. Serve as a member of the Proposal Review Committee. Consult with all members of management responsible for a policy or action and ensure compliance within area of responsibility. Make recommendation for improving policy and procedure effectiveness.


Candidates for this position should have a minimum of 15 years of increasingly diversified accounting experience which includes heavy tax experience, solid analytical skills, strong written and verbal communications skills, the capacity for independent judgment and the ability to work effectively with a diversity of people. A CPA certification plus public accounting and supervisory experience is required. Nonprofit work experience is preferred.

The Application Process

The Mott Foundation is committed to equal opportunity and does not discriminate on the basis of race, ethnicity, color, national origin, religion, sex, sexual orientation, gender identity, marital status, disability or veteran status. The Foundation encourages diversity of thinking, background and perspective among its staff. The goal is to fill the position as soon as possible.

Applications should be submitted via e-mail to, with the subject line containing “Grants Administration Manager.” Applications will be reviewed on a rolling basis, so interested parties are encouraged to apply early. Applications must include: 1) a cover letter that speaks to the ideal qualities and skills outlined in this position description; and 2) a resume.

All inquiries and discussions will be considered strictly confidential.