Reports FAQs

Related Link: Grantee Reporting

Does the Mott Foundation require specific reports?

The Mott Foundation requires periodic narrative and financial reports.

The “Reports” section of the grant agreement (commitment letter) outlines the reporting requirements. For general purposes grants, the narrative report must include a summary of the organization’s major activities during the reporting period. The grantee must also submit the organization’s financial statements that include the reporting period.

For project support grants, the narrative report must include a summary of what was accomplished by the expenditure of funds, including a description of progress made toward achieving the goals of the project. A financial report showing the approved budget, expenditures against each line item since the start of the grant, and balances remaining for each line item or overrun variances that exceed both $1,000 and 10 percent of the budgeted line item amount is also required. Standard reporting forms for project support grants are attached to the grant agreement. The grantee must report against the approved budget submitted with the proposal (which may be greater than the amount of the Mott Foundation grant). If the approved budget covers multiple years, the grantee must report against the cumulative amount for the total period. The report must also include a summary of all funding received for the project (listed by source, amount and grant period).

What happens if the grantee fails to submit the required narrative and financial reports?

The Foundation will send delinquency/overdue notices to the grantee. If continued attempts by the Foundation to receive the required reports fail, the Foundation will close the grant as unsatisfactory. All payments will be suspended and the organization will no longer be eligible to receive grants from the Foundation.

What happens if an interim report from the grantee is late?

If an interim report is late, the next payment on the grant will be delayed until the interim report has been received and approved.

What happens if the grantee fails to provide a required report or refund to the Foundation?

The Foundation may close the grant as unsatisfactory. All payments may be suspended and the organization may no longer be eligible to receive grants from the Foundation.

If the Foundation is required to exercise expenditure responsibility, with respect to the grant, are there any special reporting considerations?

Yes. The Foundation requires the grantee to submit narrative and financial reports based on the grantee’s fiscal year-end. The Foundation may also require other periodic reports as it deems necessary.