The Foundation requires grantees to provide periodic progress reports on both the financial and programmatic status of their grants. Mott has developed standard reporting forms that can be used.
The narrative section of the report should summarize what was accomplished during the reporting period, including a description of progress made toward achieving the goals of the project. The narrative report helps monitor the project’s objectives and provides an important measure of accountability for the grantee.
The financial section of the report should summarize what revenue has been received and expended to date. The financial report allows Foundation staff to monitor the grantee’s actual expenditures vs. the approved project budget that was submitted with your proposal, as well as what other funding has been received.
For general purposes grants, you must submit a financial report showing your organization’s total revenue and expenditures for the fiscal year that falls within the reporting period. This could include a copy of your audited financial statements, IRS Form 990, or for non-U.S. organizations, your unaudited financial statements.
For project support grants, financial reports must include the following:
- Actual cumulative expenditures against the total approved line item budget. If the total approved budget includes other funders, the grantee must report on all expenditures and funding received.
- Details of the other funding for the project (by source, amount and grant period).
- Clear explanations for line items that vary from the approved budget.
For most multiyear grants, interim reports must be submitted to the Foundation and approved before releasing the next grant payment.
Grantees outside the United States may submit reports in their local currency.