Privacy Policy
Last Updated: February 5, 2025
This Privacy Policy describes how the Charles Stewart Mott Foundation (“Foundation,” “we,” “us” or “our”) collects and uses the information you provide to us through the use of our services and on our website located at https://www.mott.org and subdomains (collectively the “Site”).
By accessing and using the Site, subscribing to receive content from us, providing information to us or continuing to use our services, you acknowledge that you have read, understood and agree to be bound by this Privacy Policy.
THIS PRIVACY POLICY MAY CHANGE FROM TIME TO TIME AND YOUR CONTINUED USE OF OUR SITE CONSTITUTES YOUR ACCEPTANCE OF THOSE CHANGES. WE ENCOURAGE YOU TO REVIEW THIS PRIVACY POLICY PERIODICALLY. WE WILL USE COMMERCIALLY REASONABLE EFFORTS TO UPDATE YOU THROUGH THE SITE OF ANY CHANGES.
Personal information we collect about you
As used in this Privacy Policy, “personal information” means any non-public information relating to an identified or identifiable individual. We may collect the following personal information through forms you fill out on the Site:
- Identifiers (e.g., a real name, alias, postal address, unique personal identifier, online identifier, Internet Protocol address, email address, account name or other similar identifiers)
- Professional or employment-related information (e.g., organization name, EIN/BRIDGE ID, organization address or description of the organization)
We use Google Marketing Platform to collect internet or other similar network activity information for internal analysis. This information is collected anonymously and does not identify you. Through Google, we may collect:
- Your approximate geographic location
- Language preference
- The source from which you are directed to the Site
- The type of device, browser and operating system you use to access the Site
- The pages you visit on the Site and the time you spend on them
Other third parties may collect information through our Site including:
How your personal information is collected and how it is used
We collect personal information voluntarily submitted by visitors to our Site for various purposes. This information enables us to, among other things, respond to requests for information and to correspond with grantees and grant applicants.
We value your privacy, and we obtain personal information when you voluntarily provide information to us through the following locations on our Site:
We also will use your personal information in any way you directly consent to; to comply with our legal and regulatory obligations; for the performance of a contract with you or to take steps at your request before entering into a contract; and for our legitimate interests or those of a third party (i.e., to minimize fraud that could be damaging for us and for you, to prevent unauthorized access and modifications to systems, to protect trade secrets and other commercially valuable information, to prevent and detect criminal activity that could be damaging for us and for you, to make sure that we can keep in touch with grantees about the status of grants, to make sure we are following our own internal procedures and working efficiently so we can deliver the best service to you, to ensure business policies — such as policies covering security and internet use — are adhered to and to promote our activities to existing, future and former grantees).
Cookies and other tracking technologies policy
We may collect certain data from cookies and similar technologies, such as pixel tags, JavaScript, clear GIFs and web beacons (collectively called “cookies”). Cookies are small bits of data stored by your browser directly on the computer or device used to access the Site. They allow us to collect information. This includes pages visited, time spent on the Site, browser type, referring URL or marketing email, geographic location (city, state, country) and language preferences. There are a number of different types of cookies; however, our Site uses:
- Targeting Cookies — These cookies are used by third parties to make advertising messages more relevant to you on other websites. They prevent the same ad from continuously reappearing, ensure that ads are properly displayed for advertisers, and in some cases select advertisements that are based on your interests. This means that when you visit another website, you may be shown advertising based on your browsing patterns on our Site.
- Performance Cookies — We use first and third party cookies and technologies to understand and optimize how our Site is used and to analyze how the Site is accessed, used, or performing in order to improve your user experience and to maintain, operate and continually improve the Site. For example, we use Google Analytics on the Site to collect: page url/page title and user browser/system information, which includes browser type, referrer, language, java/flash support and ad-serving data. For information on how Google Analytics collects and processes data, visit www.google.com/policies/privacy/partners/.
How to manage cookies
Most Web browsers automatically accept cookies. You have the ability to opt out of nonessential information collection, including cookies, by checking the box in our Site footer, which will add a true/false cookie that does not track anything about you other than that you have opted out of cookies. As of May 25, 2018, we do not have any essential cookies used on our Site. Any future changes will be noted here.
To explore what cookie settings are available to you, look in the “preferences” or “options” section of your browser’s menu. You may opt out of Google’s use of cookies on the Google advertising opt-out page or by using the Google Analytics Opt-Out Browser Add-On.
You can also manage cookies on popular browsers:
Promotional communications
We may use your personal information to send you updates (by email, telephone or post) about the Foundation, including the status of grant requests, thoughts on issues we care about and work we support, a periodic digest of news and articles about the work of the Foundation and our grantees, and work supported by our individual grant-making programs: Civil Society, Education, Environment and Flint Area.
We have a legitimate interest in processing your personal information for promotional purposes (see “How Your Personal Information is Collected and How it is Used”). This means we do not usually need your consent to send you promotional communications. However, where consent is needed, we will ask for this consent separately and clearly.
You have the right to opt out of receiving promotional communications at any time by emailing us at the email listed in the “Contact Us” section below.
We may ask you to confirm or update your marketing preferences if you instruct us to provide further correspondence in the future, or if there are changes in the law, regulation, or the structure of our work.
Whom we share your personal information with
We routinely share personal information with:
- Service providers we use to help deliver our Site and services to you, including website hosts and web developers
- Third parties approved by you
We may disclose and exchange information with law enforcement agencies and regulatory bodies to comply with our legal and regulatory obligations.
How long your personal information will be kept
We will keep your personal information while you subscribe to receive information from us or while we are providing our Site or services to you. Thereafter, we will keep your personal information for as long as is necessary:
- To respond to any questions, complaints or claims made by you or on your behalf
- To show that we treated you fairly
- To keep records required by law
Different retention periods apply for different types of personal information. To determine the appropriate retention period for personal information, we consider the amount, nature and sensitivity of the personal information, the potential risk of harm from unauthorized use or disclosure of the personal information, the purposes for which we process your personal information and whether we can achieve those purposes through other means, and the applicable legal requirements.
Children and our site
If we learn that we have collected or received personal information from a child under age 13 without verification of parental consent, in compliance with the Children’s Online Privacy Protection Act, we will purge such information from our database. If you believe we may have any information from or about a child under age 13, please contact us. Please visit the FTC’s website at www.ftc.gov for tips on protecting children’s privacy online.
Security
We have put in place procedures to reasonably safeguard the information you provide to us online. However, no transmission or storage of information submitted online can be completely secure, so any submissions are at the submitter’s risk.
Where your personal information is held
Information may be held at our offices and those of our third party service providers (see “Whom We Share Your Personal Information With”). Some of these third parties may be based outside the country where we originally collected your personal information. The Foundation is headquartered in the United States, but may utilize service providers in and outside the United States. For more information, including how we safeguard your personal information when this occurs, see below “International Transfers of Personal Information.”
International transfers of personal information
To bring you our Site, we operate globally. Therefore, it is sometimes necessary for us to share your personal information outside the country where we originally collected your personal information. For example, we may share your personal information:
- With our offices in the United States, England and South Africa
- With your and our service providers located throughout the world
- If you are based outside the European Economic Area
- Where there is an international dimension to services we may provide to you
These transfers may be subject to special rules under local data protection law. If you are located outside the United States, we will only transfer your personal information if:
- You provide your explicit consent.
- The country to which the personal information will be transferred has been granted an appropriate adequacy decision by your local supervisory authority.
- We have put in place appropriate safeguards in respect of the transfer, for example we have entered into the appropriate standard contractual clauses and required additional safeguards with the recipient, or the recipient is a party to binding corporate rules approved by a supervisory authority.
If you are a non-U.S. user of the Site, by visiting the Site and providing us with information, you acknowledge and agree that your personal information may be processed for the purposes identified in this Privacy Policy. If you choose to access our Site outside the United States, the Foundation and our service providers may transfer your personal information to, or access it in, jurisdictions that may not provide equivalent levels of data protection as your home jurisdiction. In particular, you are advised that the United States uses a sectoral model of privacy protection that relies on a mix of legislation, governmental regulation and self-regulation. Where the laws of your country allow you to do so, by using the Site or the services or by providing your information, you consent and authorize the Foundation to transfer, store and use all such personal information in the United States (and any other country where we operate), which may not offer an equivalent level of protection to that required in the country where you reside and to the processing of that personal information by us on our servers located in the United States, as described in this Privacy Policy. If you do not want your personal information transferred to the United States and any other country where we operate, please do not submit any information to us or use our Site or our services.
If you would like further information, please contact us (see “Contact Us” below).
Links to other sites
We provide links to other websites solely for your convenience, as pointers to information that may be useful to users of our Site. We have no control over the content on other sites. If you use our links to go to other sites, we make no warranties concerning the content of those sites, that those sites are free from claims of copyright, trademark or other infringement, or that those sites adhere to an appropriate privacy policy. We do not endorse, sanction or verify the information that is provided on linked sites. Unless we otherwise specifically indicate, we have no affiliation with any other organization mentioned or described on our Site. You should contact the site administrator for a third-party website if you have any complaints, claims, concerns or questions regarding such third-party website or its privacy practices.
Your rights under the GDPR
In some regions (like the European Economic Area), you have certain rights under applicable data protection laws. Those rights include:
| Right to Access | The right to be provided with a copy of your personal information. |
| Right to Rectification | The right to require us to correct any mistakes in your personal information. |
| Right to be Forgotten | The right to require us to delete your personal information — in certain situations. |
| Right to Restriction of Processing | The right to require us to restrict processing of your personal information — in certain circumstances, e.g. if you contest the accuracy of the data. |
| Right to Data Portability | The right to receive the personal information you provided to us, in a structured, commonly used and machine-readable format and/or transmit that data to a third party — in certain situations. |
| Right to Object | The right to object:
|
| Right Not to be Subject to Automated Individual Decision-Making | The right not to be subject to a decision based solely on automated processing (including profiling) that produces legal effects concerning you or similarly significantly affects you. |
For further information on each of those rights, including the circumstances in which they apply, see the guidance from the UK Information Commissioner’s Office (ICO) on individual rights under the General Data Protection Regulation.
How to exercise your rights
If you would like to exercise any of your rights as described in this Privacy Policy, please contact us by email at: info@mott.org.
If you choose to contact us, you will need to provide us with:
- Enough information to identify you
- Proof of your identity and address
- A description of what right you want to exercise and the information to which your request relates
We are not obligated to make a data access or data portability disclosure if we cannot verify that the person making the request is the person about whom we collected information, or is someone authorized to act on such person’s behalf.
Any personal information we collect from you to verify your identity in connection with your request will be used solely for the purposes of verification.
How to file a GDPR complaint
We hope that we can resolve any query or concern you raise about our use of your information.
The General Data Protection Regulation also gives you the right to lodge a complaint with a supervisory authority, in the European Union (or European Economic Area) state where you work, normally live, or where any alleged infringement of data protection laws occurred. The current list of supervisory authorities who may be contacted are provided here: https://edpb.europa.eu/about-edpb/about-edpb/members_en.
Changes
The information contained on our Site, our policies concerning your access to and use of the Site, and this Privacy Policy are subject to change, and we reserve the right to modify them at any time. This Privacy Policy was published on the date “Last Updated” above. Please visit this Privacy Policy regularly to read the current version.
Contact us
Please contact us if you have any questions about this Privacy Policy or the information we hold about you. If you would like to review the information we have associated with you and request that it be updated, corrected or deleted, please contact us at info@mott.org.